Job Description

Job Description

Job Description

About the Role

We’re seeking a driven, detail-oriented Transaction Coordinator to manage and optimize our contract-to-close process in a fast-paced wholesale real estate environment . This role is critical to keeping deals moving efficiently, ensuring compliance, and delivering a seamless experience for both sellers and buyers.

The ideal candidate is highly organized, proactive, and thrives in a team setting —someone who takes ownership of their pipeline, anticipates issues before they arise, and communicates effectively with all parties involved in the transaction.

If you enjoy being the operational backbone of a high-performing sales team and take pride in precision and execution, this is the role for you.

What You’ll Do

• Own the transaction lifecycle from executed contract to closing across multiple wholesale deals
• Coordinate with title companies, buyers, and sellers to ensure timelines, documents, and deliverables stay on track
• Review all contracts and documents for completeness, accuracy, and proper execution (signatures, dates, terms)
• Proactively identify and resolve issues that could delay or jeopardize closing
• Track key milestones and deadlines , ensuring all parties are aligned and informed
• Maintain and update CRM systems with detailed, accurate transaction data and notes
• Support the acquisitions and dispositions teams with documentation, communication, and deal flow management
• Ensure file compliance by submitting complete and accurate documentation to the office broker
• Deliver a high-level client experience , keeping buyers and sellers informed and confident throughout the process

What We’re Looking For

• Experience in wholesale real estate transactions strongly preferred (assignments, double closes, investor buyers)
• Exceptional attention to detail —you catch what others miss
• Highly proactive and solution-oriented —you don’t wait for problems, you prevent them
• Strong organizational and time management skills with the ability to manage multiple deals simultaneously
• Clear and professional written and verbal communication skills
• Team-first mindset with the ability to collaborate across departments
• Experience with CRM systems and transaction management tools
• Background in real estate, title, escrow, or mortgage processes is a plus

Why Join Us

• Work alongside a high-performing, growth-focused team
• Be a key player in a fast-moving wholesale operation
• Opportunity to grow with a scaling company
• Collaborative environment where your contributions directly impact results

If you’re a process-driven executor who thrives on precision, speed, and teamwork , we want to hear from you.

Job Type: Full-time

Pay: $60,000-65,000 per year

Benefits:

• 401(k) 3% Match
• Dental insurance
• Employee assistance program
• Health insurance
• Mileage reimbursement
• Professional development assistance
• Vision insurance

Work Location: In Person at 10350 Ormsby Park Pl Suite 205, Louisville, KY 40223

About Rapid Fire Home Buyers

Rapid Fire Home Buyers is one of the southeast’s fastest-growing real estate companies! We have a focused, driven team that buys homes at scale and improves communities one house at a time. 

Rapid Fire Home Buyers started in 2019 in a single room, with two employees, and  A Lot of hustle. Today we have five offices serving Montgomery, AL, Lexington, KY, Louisville, KY, Cincinnati, OH and Columbus, GA with 45+ team members. Our 10-year plan includes companywide growth by entering an additional 23 markets, growing revenue to $250M per year, and buying over 15,000 houses per year.

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