Job Description

Job Description

Job Description

This role is ideal for a highly organized professional who enjoys managing systems, paperwork, and listing coordination behind the scenes while supporting a productive real estate team.

We are looking for a detail-oriented Transaction and Listing Coordinator to support our agents by processing transaction paperwork, keeping our systems up to date, and managing listing documentation and marketing support.

Unlike traditional transaction coordinator roles, our agents manage timelines, deadlines, and scheduling. Your focus is on accuracy, organization, and ensuring all files and listings are complete and compliant.

$28 hourly + bonus potential

• Process and organize transaction paperwork from contract to closing
• Ensure all documents are complete, accurate, and compliant
• Maintain and update transaction records in our systems and CRM
• Check in with agents for transaction updates and keep files current
• Prepare and manage listing paperwork and documentation
• Enter and maintain MLS listings
• Order and coordinate marketing materials for listings
• Ensure all listing information and documentation are complete and accurate
• Coordinate communication between agents, clients, attorneys, lenders, and vendors
• Help ensure every client receives an exceptional experience
• Support leadership and agent success by providing reliable administrative and systems support that allows agents to stay focused on clients and production

• Highly organized with strong attention to detail
• Excellent communication and follow-up skills
• Ability to manage multiple transactions at once
• Professional and positive attitude
• Strong problem-solving ability
• Comfortable learning and using real estate systems and technology
• Reliable and proactive
• Ability to work in the office Monday-Friday, 8 am-4 pm

Preferred Experience

• Real estate transaction coordination or administrative experience
• Familiarity with NJ real estate contracts and timelines
• Experience with CRMs or transaction management systems
• Experience with any of our systems is a plus! Sisu, Follow up Boss, My Deals, Transaction Manager

We are the #1 Real Estate Group at Coldwell Banker in Wayne, with over 35 years of experience serving Northern New Jersey. We work in a fast-paced environment with over 200 real estate transactions per year. Our team has built a reputation for professionalism, strong systems, and exceptional client service.

We pride ourselves on maintaining a positive, collaborative culture where every team member plays an important role in delivering a seamless experience for clients.

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